1-23-08 Meeting Wrap-up
Thank you to everyone who attended the meeting. Those of you, who were unable to attend, please contact me about when we can meet so you can take the paperwork and V-day chocolate rose samples.
I got an email today Liz has had about 10 orders for roses already. WAY TO GO LIZ!
Here is the meeting in a nutshell….OK, it's not a nutshell, but read it anyway =)
Fundraisers:
First of all, we are not doing the Jail N Bail thing…..It will take too much time and resources and I would rather focus on our other fundraisers.
V-Day roses: Everyone took a dozen roses home with an order form and collection envelope. We will be selling these until Feb. 8th. If you were NOT at the meeting <ahem.....Ed, Katie, Kirsten, Kaydee, Sommer. Missy> Please let me know when we can meet up so you can pick up your stuff.
Please complete the order form at the time the order is placed. Money can be collected at the time the order is placed or at the time of delivery. Use your best judgment. If you think the person will be forgetful, take the money upfront. If you know you can track them down to take their flowers and pay up, go ahead. The prices are
$2 for a single stem
6 For $6 or $8 with a vase.
12 for $10 or $12 with a vase
Add $2 for the vase.
However, we decided to negotiate a little on the price, we WILL take $10 for a dozen roses in a vase.....compromise people, but PLEASE don't give them away too cheap my fingers can't take it! And it's a good cause.
All orders MUST be turned in to me via Email or fax by Friday February 8th at noon.
Additional orders can be taken until noon on Sunday February 10th, but only by phone. 253-970-1670
This will be our seed money for our BIG fundraiser. We will need a little cash flow to make the auction run smoothly, so please sell your asses off! Checks should be made payable to the American Cancer Society.
We also need help assembling all of the flowers the weekend of Feb 9th & 10th. If you have orders taken before then, please send them to me as you get them, that way I can get a head start. Liz, Sonja, Danyal and Autumn volunteered to come over and help, but we need more.
We will have a team Meeting February 11th. Short sweet and to the point. People will pick up their flowers from me that night (at my house) if you cannot make it that night, you will need to arrange another time to pick them up from me. You will be responsible for collecting the money and the flowers and delivering them to your friends and family before or on Valentine's Day.
Now….on to our auction. I don't know about everybody else, but we are excited about this! We are having so much fun planning this and it's going to be a great time.
Sommer is working on booking the bands. The music will be fabulous and will be broad enough to appeal to anyone and everyone. We are aiming for a certain kind of band that draws a slightly older (and therefore more affluent crowd) but everyone will enjoy it. I will let everyone know the lineup when it is official.
In the meantime, everyone should be trying to procure items. Everyone took procurement packets home with them. Everyone should bring one into the restaurant every time you go out to eat. Or when you go to get your hair done, or when you take your child shopping. It works especially well if the stores know you are a regular there, if you spend money there already.
Everyone will bring a DVD and a bottle of wine for our collection. The earlier I get those, the better, we will have to state a retail value on the item description.
All donations need to be collected by April 25th at the very latest. We can take anything we get now; I have room to store most items. They must be accompanied by the donation form you have in your packets. Please bring ALL items directly to me or Autumn, we need to keep an accurate list of donors and donated items.
Did you hear about the contest? The team member who brings in the MOST items for the auction will win a $50 gift card. And the person who brings in the ONE item with the HIGHEST retail value will also win a gift card!
OTHER AUCTION ITEMS:
SURVIVORS
Along with band and team members who are survivors, we will be inviting all the survivors we know. We will have a special table set up to greet survivors as them come in. Relay is giving us all of their old survivor t-shirts and medals to hand out to survivors who attend. It will be a way to recognize them, thank them for attending and a way to recognize that survivors are all around us, every day, thanks to organizations like ACS.
They will have the option to register as a survivor for Relay if they aren't already. So please invite every cancer survivor you know….even if you don't know them. We have booked an AMAZING survivor speaker. Dani Collins is a VP at Columbia Bank, she was our RFL co-chair for the past 2 years and is a 5 time cancer survivor, with 3 different types of cancers, and her story is amazing and will definitely inspire people to open their hearts (and wallets) to our cause.
DECORATIONS:
We are going to decorate in purple and white. ACS has agreed to let us borrow a lot of the Relay decorations they use every year and banners and signs. We are going to use Luminaria as table centerpieces. All team members will be decorating Luminaria bags in honor or in memory of people who have survived or passed from cancer. These will be on every table at the Swiss with battery operated tea lights in them. You can decorate them now, or take them home with you and return them to me at another team meeting.
STORE:
We are also going to have an area where people can purchase and decorate their Luminaria at the Swiss, our centerpieces and pictures of the luminaria ceremony will help to sell these. WE will also be selling our candles, picture frames and bracelets.
As you can see, we will have a LOT going on at the Auction. We need help. WE need every team member to be there and we need to recruit additional help.
HELP!!!!!! Please recruit your friends. Maybe I will throw in another prize for the person who recruits the most helpers.
I think that sums it up, you know how to get in touch with me if you need me. Attached are some of the forms you will need to procure donations for the auction, we will send out flyers for the V-day Roses when we get those completed.
