Mark Your Calendars for Sunday May 18th! We met with Bob, the owner of the Swiss last night and got approval to have our Silent Auction at The Swiss in Tacoma HOORAY!!
We have decided that we are NOT going to have the Jail N Bail this year. We dont want to spread ourselves too thin or burn anyody out, and since the auction has the potential to bring in thousands of dollars, we decided to focus our attention on that one event. So anyone who signed up to help with the Jail N Bail, you are now on the Silent Auction Committee. We need EVERY team members help with this.
We need a name for the event, I would like something clever and fun that is not 'relay for life silent auction'....suggestions?
Sommer is working on setting a band lineup, and until we have a few more confirmations, we do not have a starting time (if we have more bands, we may need to start earlier).
What every team member should do:
Talk to your friends, family, co-workers, neighbors etc. Find out if anyone has any goods or services to donate.
I will be creating procurement letters and forms this weekend, I will email those out for everyone to use.
Please think about asking any vendors you deal with regularly, or clients, even your own comapny..... places close to your work or home that you frequent, Local shops or stores you patronize. Most people will be willing to give something. All you have to do is ask.
Here are some suggestions:
Gold Courses- Tee times/cart rentals/ restaurant gift certs or even golf clubs from the pro-shop
Spas/Hair/Nail salons
Art Galleries/Local Artists
House keeping services/accounting services/babysitting services
Movie baskets with DVDs or tickets
Theater/show tickets
Music Lessons
Stores may donate bicycles, jewelry, toys
Landscaping services
Homemade items, quilts, blankets, paintings etc
Restaurants
Travel Agents
Friend with Timeshares or vacation homes can donate a week at their place.
Think about the people you know, see what you can come up with. The sooner we start procuring the better. we need ample time to make sure we have enough items to raise the money.
Remember to tell people that they will be mentioned and advertised as a donor. We will be issuing a press release to the News Tribune and any other paper we can think of, so its essentially free advertising. And a tax deduction.
All team members should also plan on asking EVERYONE they know to attend. It will be fun regardless of whether or not they want to buy things in the auction. We will have a $10 donation cover charge, so if we get 300 people, thats $3000! just from the door!
So let me know who you are planning on asking for donations and I will create letters for thos companies, We have information packets to distribute as well.
Any event name suggestions? We will be working on posters in the next 2 weeks or so.
Sarah Conlon
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